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Michigan Chapter of
the National Emergency Number Association By Laws
ARTICLE I - ELECTION OF MEMBERS
Applications for membership, and the reporting
thereof, shall be executed upon standard forms as provided by the
National Emergency Number Association.
ARTICLE 11 - OFFICERS - GENERAL
Section 1. Terms of Office
Elected officers shall assume their duties and
authorities upon their being installed in office during the meeting
at which they were elected. Officers shall remain in office until
the installation of their successor. The terms of office for the
officers elected by the Chapter shall be for one year.
Section 2. Vacancies in Office
The Vice President shall fill vacancies in the office
of President until the next regularly scheduled election. A vacancy
in the office of Vice President, Treasurer, or Secretary shall be
filled by presidential appointment until the next regularly
scheduled election.
Section 3. Election Procedure
Officers shall be elected, by secret ballot in the
event of more than one candidate for a particular office, from
nominations submitted by the Nominating Committee in accordance with
the Bylaws, or from nominations submitted by the membership at large
as provided herein.
Election shall take place at a regularly scheduled
meeting and shall be determined by a simple majority of the ballots
cast. In the event of more than two (2) candidates for a particular
office, should a simple majority not be determined on the first
ballot, a run off between the two (2) candidates who received the
greatest number of votes will be conducted.
ARTICLE 111 - OFFICERS - DUTIES AND AUTHORITY
Section 1. President
The President's power shall include authority to:
1.
Appoint committees to perform tasks
deemed necessary during his/her term of office in accordance with
Article IV, Section 1 and 2 of these Bylaws;
2.
Call any committee into session at any
time.
In addition to such other authority as he/she may
have, the President's duties shall include the following:
1.
Preside at all meetings of this
Chapter;
2.
Carry out the purpose of this Chapter
as set forth in its Constitution and Bylaws:
3.
Make appointments to fill vacancies in
office.
1.3 Parliamentary Authority.
The President's parliamentary decision upon the floor
shall be final, provided it not be in conflict with Roberts Rules of
Order to the extent practicable.
Section 2. Other Officers
2.1 Vice President.
It shall be the duty of the Vice President to perform
all the duties of the President in his/her absence and perform all
of the duties to the office of Vice President: and have such other
duties and exercise such other authority as from time to time may be
delegated or assigned by the President.
2.2 Treasurer.
The Treasurer shall (a) have charge and custody of
and be responsible for all financial records of the Chapter; (b)
receive and give receipts for money payable to the Chapter; and (c)
in general, perform all of the duties incident to the office of
Treasurer and have such other duties and exercise such other
authority as from time- to time may be delegated or assigned by the
President.
2.3 Secretary.
The Secretary shall (a) keep the minutes of the
meetings; (b) see that all notices are duly given in accordance with
the provisions of these Bylaws or as required by law; (c) be
custodian of Association records, and (d) in general perform all
duties incidental to the office of Secretary and have such other
duties and exercise such authority as from time to time may be
delegated or assigned by the President
2.4 Member-at-Large
Members-at-Large will be appointed by the Chapter
President to interested members having current Emergency Number
Professional (ENP) status. The term of appointment shall expire at
the November meeting. Members-at-Large will be given assigned duties
by the President or Executive Board. Appointed Members-at-Large will
be non-voting members on the Executive Board.
ARTICLE IV - COMMITTEES
Section 1. Committees
The President may appoint committees, as he or she
deems necessary for specific tasks.
Members of these committees shall serve at the
pleasure of the President, and their terms otherwise shall expire
concurrently with that of the president.
Section 2. Duties of Committees
Where not otherwise specified, the President shall
designate duties of committees.
Section 3. ETSC Appointments
The Emergency Telephone Service Committee (ETSC)
representative and alternate ETSC representative shall be appointed
by the Chapter President with advice and consent of the Executive
Board. The appointment should insure longevity in representing the
Chapter to the Michigan Emergency Telephone Service Committee. This
appointment is made pursuant to Michigan statute.
The ETSC representative shall serve as an advisor to
the President, Executive Board and Membership.
Section 4. MI-TERT
The Michigan Telecommunicator Emergency Response
Taskforce (MI-TERT) shall have oversight in the following manner:
The MI-NENA chapter shall establish a separate fund
account for TERT activities to be managed by the Chapter Treasurer.
The MI-TERT Executive Committee which is comprised of
all MI-NENA Executive Board members (the MI-NENA President is the
Chair), an APCO appointed representative, the MI-TERT Statewide
Coordinator and the MI-TERT State Team Leader Coordinator shall
oversee the MI-TERT program. Each member of this committee shall
hold both NENA and APCO memberships.
The MI-TERT Executive Committee will establish and
maintain a financial plan including revenue and expenditures for the
MI-TERT program.
The MI-TERT Executive Committee will review MI-TERT
procedures and documents as recommend by the MI-TERT Steering
Committee for approval. They will work with the national
organizations to keep MI-TERT complaint with the national
initiative, guidelines and requirements.
The MI-TERT Executive Committee will act as a
consulting body for the NENA President in the selection of the MI-TERT
Statewide Coordinator and State Team Leader Coordinator. They will
provide a mechanism for required training and host the MI-TERT
website.
The MI-TERT Steering Committee which is comprised of
the MI-TERT Statewide Coordinator (the Chair), the MI-TERT State
Team Leader Coordinator, two (2) APCO appointed representatives, a
database/technical coordinator, a Michigan Emergency Management
Representative, a person by appointed as needed, the former MI-TERT
Statewide Coordinator and the MI-NENA Chapter President as needed
shall create, maintain, oversee and coordinate the MI-TERT program.
The duties of the MI-TERT Steering Committee include
but are not limited to creating and maintaining all required
documentation needed to administer MI-TERT, establishing training
requirements, creating training materials/courses/events, defining
roles/requirements/selection process for the MI-TERT Statewide
Coordinator, Team Leader Coordinator, Team Leaders and Taskforce
members, establishing and maintaining a MI-TERT database, defining
and implementing the MI-TERT program and deployment process,
promoting MI-TERT and training throughout the State, and soliciting
participation. Each member shall hold both NENA and APCO
memberships.
The MI-TERT State Coordinator and State Team Leader
Coordinator shall be appointed by the Chapter President for a term
of two years. Reappointments to these potions, by the same
individual, is allowable.
ARTICLE V - DUES
The annual dues rates and schedule of payment for
this Chapter shall be as designated by the National Emergency Number
Association.
ARTICLE VI - PROCEDURE(s)
Section 1. Amendment Procedure
1.1 Statement of Restrictions.
The Constitution and/or Bylaws of this Chapter may be
amended only by a 2/3 vote of those present and voting at a regular
meeting of the Chapter.
1.2 Requirements.
An amending proposal shall be submitted by the maker
in written form to the Chapter President and its format shall be:
A. Indication of the INTENT of the
proposal;
B. Indication of the name of the MAKER of
the proposal;
C. Indication of the Article(s), Section
(a), and Paragraph(s) of the Constitution and/or Bylaws proposed to
be amended;
D. Statement of the deficiencies of
present, or need of added, language of the current Constitution
and/or Bylaws;
E. Statement of the gains and benefits of
the proposed amendment; and
F. Provision of a short narrative of the
suggested method and/or language for the proposed amendment.
1.3 Drafting of Resolutions to Amend.
A resolution to amend the Constitution and/or Bylaws
of this Chapter shall be based upon and faithfully follow the intent
of the required amending proposal and, with the guidance of the
officers it shall be so devised and drafted.
1.4 Required Publication.
An amending resolution, which has been processed in
accordance with this Article, shall be submitted to the membership
at least thirty days prior to the convening of the meeting in which
the amending resolution is requested to be considered.
1.5 Effective Date of Amendments.
Resolutions Passed and adopted by this Chapter in
accord with other provisions of the Constitution and/or Bylaws shall
be in force and effect upon the adjournment of the meeting where in
considered and adopted, provided an exception to this effect is not
otherwise contained in the language of the resolution adopted.
Section 2. Impeachment
A two-thirds majority vote of the total membership
shall be required for removal from office of an officer of this
Chapter.
ARTICLE VII - DISBURSEMENT OF ASSETS UPON
DISSOLUTION
Section 1. Statement of intent
Should the Chapter be dissolved, all assets shall
be distributed to the National Emergency Number Association.
ARTICLE VIII - MEETINGS
Section 1. Meetings quorum
The members attending a business session of a meeting
shall constitute a meeting quorum.
ARTICLE IX - GRANTS AND CONTRIBUTIONS
Section 1. Application for Funds
The President of this Chapter may receive from
philanthropic organizations, corporations, agencies, groups or
persons, grants or contributions of funds or property for carrying
out general or specific purposes of this Chapter.
No application shall be made to, or contribution
received from, any person or agency except after a determination by
the officers that a grant or contribution to the Chapter would be
motivated by the desire to further the purposes of the Chapter and
not derive personal benefit or privilege to the donor.
Section 2. Acceptance of Grant or
Contribution
Any member who may be offered a grant, or
contribution, or contract for this Chapter shall immediately notify
the Chapter President. No grant or contribution shall be accepted
by the Chapter, except upon approval of the Executive Board. The
terms of any such grant or contribution shall be set forth in
writing and signed both on behalf of the Chapter and the donor.
Section 3. Administration of Funds
Any grant or contribution to the Chapter shall be
credited to its general fund unless under the terms of a special
fund is prescribed. The budgeting, receipt, custody, and
disbursement of any such grant or contribution shall follow the
procedure defined for general funds of the Chapter unless provided
otherwise in the terms of the grant or contribution and agreed to by
the officers.
ARTICLE X - RETENTION OF PROPERTY INTEREST
Section 1. Retention of Title
All right, title, and interest, both legal and
equitable, in and to property of the Chapter shall remain in the
Chapter.
Section 2. Requirements for Return of Property
Any property of the Chapter in the possession or
trust of a member shall be returned immediately to the Chapter in
the event of his/her death, resignation, suspension, or expulsion.
Approved October 26, 1988
Amended May 23, 2001
Amended May 24, 2006
Amended
September 12, 2007
Amended November 7, 2008
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